LOGISTIC SERVICES UNIT
LOGISTIC SERVICE UNIT CHART
FUNCTIONS OF THE LOGISTIC SERVICES UNIT
|01.||Coordinates the procurement of University vehicles.||01.||Organizes the University’s transportation operations including the trip reservation system and the assignment of drivers and vehicles.||01.||In charge of the equipment reservation system for University events.|
|02.||In charge of the periodic maintenance of
|02.||Responsible to ensure staff / driver compliance to the relevant rules, regulations and procedures on the use of University vehicles.||02.||Coordinates the preparation and supply of equipment for events.|
|03.||Coordinates the repair of damaged University vehicles.||03.||Coordinates the allocation and relocation of University vehicles to the authorized personnel and Responsibility Centres (PTJ).||03.||In charge of the reservation system of the Astaka hall.|
|04.||Coordinates the renewal of motor vehicle insurance
and road tax for University vehicles.
|04.||Coordinates the transportation requirements of the University’s official events and activities.||04.||Monitors the implementation of works and services by the contractors to ensure the fulfillment of the event service contract.|
|05.||Carries out regular inspection to ensure
the University vehicles are always in
good and safe condition.
|05.||Controls and monitors the use of the department fuel indent and toll cards (Touch N Go & Smart Tag).||05.||Facilitates in the supervision of the event service contract|
|06.||Coordinates the support operation and arrangement for University vehicles
involved in breakdowns, accident, damage, theft, or other emergency circumstances.
|06.||In charge of the vehicle operation system and the safekeeping of the vehicle keys, log books, fuel and toll cards.||06.||Coordinates the preparation and review of documents for verification of payments to contractors according to the event service contract.|
|07.||Coordinates insurance claims for University vehicles with insurance companies.||07.||Inspects the vehicle log books to ensure their record keeping is updated and verified by the authorized officer every month.
||07.||Coordinates the maintenance and repair works for the equipment under the unit’s custody.|
|08.||Coordinates the arrangement of University vehicles inspection by the PUSPAKOM.||08.||Handles rental applications from the University staff and the public for University buses.
||08.||In charge of the management of the department stores and safekeeping of the equipment.|
|09.||Coordinates the application of permits from
SPAD for the University buses.
|09.||Coordinates the distribution of notifications of traffic offences or summons issued by the authorities to the respective Responsibility Centres.|
|10.||Coordinates the application of the Certificate of Disposal (PEP) from the relevant authority for the disposal of University vehicles.||10.||Coordinates the preparation and verification of the relevant documents for procurement and rental payment of University vehicles.|