LOGISTIC SERVICES UNIT
LOGISTIC SERVICE UNIT CHART
FUNCTIONS OF THE LOGISTIC SERVICES UNIT
01. | Coordinates the procurement of University vehicles. | 01. | Organizes the University’s transportation operations including the trip reservation system and the assignment of drivers and vehicles. | 01. | In charge of the equipment reservation system for University events. |
02. | In charge of the periodic maintenance of University vehicles. |
02. | Responsible to ensure staff / driver compliance to the relevant rules, regulations and procedures on the use of University vehicles. | 02. | Coordinates the preparation and supply of equipment for events. |
03. | Coordinates the repair of damaged University vehicles. | 03. | Coordinates the allocation and relocation of University vehicles to the authorized personnel and Responsibility Centres (PTJ). | 03. | In charge of the reservation system of the Astaka hall. |
04. | Coordinates the renewal of motor vehicle insurance and road tax for University vehicles. |
04. | Coordinates the transportation requirements of the University’s official events and activities. | 04. | Monitors the implementation of works and services by the contractors to ensure the fulfillment of the event service contract. |
05. | Carries out regular inspection to ensure the University vehicles are always in good and safe condition. |
05. | Controls and monitors the use of the department fuel indent and toll cards (Touch N Go & Smart Tag). | 05. | Facilitates in the supervision of the event service contract |
06. | Coordinates the support operation and arrangement for University vehicles involved in breakdowns, accident, damage, theft, or other emergency circumstances. |
06. | In charge of the vehicle operation system and the safekeeping of the vehicle keys, log books, fuel and toll cards. | 06. | Coordinates the preparation and review of documents for verification of payments to contractors according to the event service contract. |
07. | Coordinates insurance claims for University vehicles with insurance companies. | 07. | Inspects the vehicle log books to ensure their record keeping is updated and verified by the authorized officer every month. |
07. | Coordinates the maintenance and repair works for the equipment under the unit’s custody. |
08. | Coordinates the arrangement of University vehicles inspection by the PUSPAKOM. | 08. | Handles rental applications from the University staff and the public for University buses. |
08. | In charge of the management of the department stores and safekeeping of the equipment. |
09. | Coordinates the application of permits from SPAD for the University buses. |
09. | Coordinates the distribution of notifications of traffic offences or summons issued by the authorities to the respective Responsibility Centres. | ||
10. | Coordinates the application of the Certificate of Disposal (PEP) from the relevant authority for the disposal of University vehicles. | 10. | Coordinates the preparation and verification of the relevant documents for procurement and rental payment of University vehicles. |