JPPH - Official Portal

DEPARTMENT OF PROPERTY MANAGEMENT & 
DEVELOPMENT

LOGISTIC SERVICES UNIT

LOGISTIC SERVICE UNIT CHART

FUNCTIONS OF THE LOGISTIC SERVICES UNIT

  Capture Maintanance   Capture Mgmt Section   Capture Event
01. Coordinates the procurement of University vehicles.  01. Organizes the University’s transportation operations including the trip reservation system and the assignment of drivers and vehicles. 01. In charge of the equipment reservation system for University events. 
 02. In charge of the periodic maintenance of
University vehicles. 		  02. Responsible to ensure staff / driver compliance to the relevant rules, regulations and procedures on the use of University vehicles.  02. Coordinates the preparation and supply of equipment for events. 
 03. Coordinates the repair of damaged University vehicles.   03. Coordinates the allocation and relocation of University vehicles to the authorized personnel and Responsibility Centres (PTJ).  03.  In charge of the reservation system of the Astaka hall. 
 04. Coordinates the renewal of motor vehicle insurance
and road tax for University vehicles. 		  04.  Coordinates the transportation requirements of the University’s official events and activities.  04. Monitors the implementation of works and services by the contractors to ensure the fulfillment of the event service contract.
 05. Carries out regular inspection to ensure
the University vehicles are always in
good and safe condition. 		  05. Controls and monitors the use of the department fuel indent and toll cards (Touch N Go & Smart Tag).  05.  Facilitates in the supervision of the event service contract 
 06. Coordinates the support operation and arrangement for University vehicles
involved in breakdowns, accident, damage, theft, or other emergency circumstances. 		  06. In charge of the vehicle operation system and the safekeeping of the vehicle keys, log books, fuel and toll cards.  06. Coordinates the preparation and review of documents for verification of payments to contractors according to the event service contract. 
 07. Coordinates insurance claims for University vehicles with insurance companies.   07. Inspects the vehicle log books to ensure their record keeping is updated and verified by the authorized officer every month.
  07. Coordinates the maintenance and repair works for the equipment under the unit’s custody. 
 08. Coordinates the arrangement of University vehicles inspection by the PUSPAKOM.   08. Handles rental applications from the University staff and the public for University buses.
  08. In charge of the management of the department stores and safekeeping of the equipment. 
 09. Coordinates the application of permits from
SPAD for the University buses.		  09. Coordinates the distribution of notifications of traffic offences or summons issued by the authorities to the respective Responsibility Centres.
 10. Coordinates the application of the Certificate of Disposal (PEP) from the relevant authority for the disposal of University vehicles.   10. Coordinates the preparation and verification of the relevant documents for procurement and rental payment of University vehicles.